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School fees, registers and report cards

Know who has paid, who is on a plan and who is behind, in seconds.

SkoolMate replaces the receipt book, the fees spreadsheet and the report card templates with one system your bursary, teachers, principal and parents all use.

Book a demo See what it does
Works in any browser, no app to install Runs at your school's own web address Pre-K to Grade 6 and beyond
Mathematics · Grade 5Example
StudentHomework · 10%Class tests · 25%Report
HW 3
/10		HW 4
/10		Test 1
/25		Mark
Brown, JadenADM00128102184.2
Campbell, AaliyahADM003191023.591.0
Clarke, Toni-AnnADM0007Abs101876.5
Williams, KemarADM004461015.568.9
Drag the corner to copy a mark down, like Excel. Saves as you type.
RECEIPTRCT-2026-00128
Grade 5 · Semester 1 fees · Bank transfer
Amount receivedJ$75,000.00
Check this receipt online
7KQ2-M9XD-4TPA-81RC
What changes in the first term

Less chasing, fewer arguments about what was paid, and reports out on time.

Fees come in on time

Parents get an email before each payment is due and again if it is late, with your "How to pay" details. Nobody has to remember to send them.

7 days before each due date · every 7 days while overdue

Payment plans families can keep

Pay in full, by semester, half-and-half or monthly. SkoolMate works out every due date and amount, and each payment goes to the oldest amount owed first.

Sep–Dec · Jan–Apr · May–Jul

Receipts nobody can fake

Each receipt can be signed digitally and carries a code and QR code. Anyone can check it online, and a receipt that was cancelled shows as void.

RCT-2026-00128 · 7KQ2-M9XD-4TPA-81RC

Every office sees the same answer

Front office, registrar and principal can look up whether a student is in good standing, on a plan or in arrears, without seeing the bursary's books.

Good standing · On a plan · In arrears
Features

One system, four kinds of people, and each sees only what they need.

for the bursary

Bill the whole school in one go, and always know where it stands.

  • Invoices built from your fee structure, by grade and semester, with discounts and scholarships.
  • Record cash, bank transfers, cards, cheques and mobile money. Receipts print on your letterhead or go by email.
  • Billed, collected and outstanding at a glance, the list of who owes what, and collections by month, grade and method.
  • Mistakes are corrected, not erased: a wrong payment is voided with a reason and stays on record.
Students by statusExample
12Good standing
22On a plan
14In arrears
RCT-2026-00127 · CardJ$40,000.00 Signed
RCT-2026-00126 · CashJ$12,500.00 VOID
Thompson family · Monthly plan2 overdue
for teachers

A register that works like the book, and adds up like a spreadsheet.

  • Add your own columns for classwork, homework, tests, coursework and exams. Type Abs for absent.
  • Tick which columns count, and the report mark is worked out for you by the school's weights.
  • Prefer Excel? Download your class as a template, fill it in, upload it. Every cell is checked before anything is saved.
  • Pick report comments from the school's own list. Teachers never see fees or balances.
How a report mark is builtDefault weights

The school sets the weights, or uses a plain average. Absent and blank marks don't count against a student.

1Download the template
2Fill in marks in Excel
3Upload: checked, then saved
for the principal

Report cards published, emailed and printed from one screen.

  • Set your grading scale (A to F, or your own), and choose whether cards show class position.
  • Publish a class, email every family, and print only for those who collect on paper.
  • Published marks are locked. A teacher who spots a mistake asks you to reopen the card, and you approve or decline.
  • A school calendar for staff and parents, and an audit log of who changed what.
Report card · Semester 1Example
81.6Average · B
3rdof 28 in class
58days present
SubjectMarkGrade
English Language84B
Mathematics91A
Science76C
Ms Reid asks to reopen Grade 4 Science: "The mark should be 81, not 18."
for parents

Balances, receipts and report cards on their phone.

  • Each child's balance, what is overdue and the next payment due, with every invoice and receipt.
  • Published report cards, the school calendar, and the emails the school has sent them.
  • A message from the school when they sign in, such as a fee deadline or an exam week.
  • Their own sign-in, by invitation from the school. They only ever see their own children.
SkoolMateParent portal
AC
Aaliyah Campbell
Grade 5
On a plan
Balance
J$75,000.00
Next payment J$37,500.00 · 1 Nov
Nov14
Sports Day
Whole school · 9:00
Dec4
Report cards out
Semester 1
Your school, your rules

Set it up the way your school already works.

Your school year

Semesters or terms, with your own dates and name for them.

Sep–Dec · Jan–Apr · May–Jul

Your classes

Pre-Kindergarten, Kindergarten and every grade, each with its own subjects and fees.

Pre-K · K · Grade 1 … Grade 6

Your payment plans

Design your own: how many payments, how much each and when.

50% now · 25% · 25%

Your grading scale

Start from a ready-made scale or set your own bands and labels.

A 90+ · B 80+ · C 70+ …

Your letterhead

Logo, colours, address and official stamp on every invoice, receipt and report card.

Invoice INV-2026-00042

Your people

Ready-made roles for bursar, registrar, principal, teachers and staff, or make your own.

Bursar · Teacher · Registrar
Safe with children's and families' records

Built so the right people see the right things, and every change is on record.

Roles and permissions
Decide exactly what each role can see and do. Teachers see marks, not money.
Audit log
Who created or changed a student, invoice, payment or setting, and when, with the old and new values.
Corrections, not deletions
Payments are voided with a reason; published report cards are reopened through a request.
Parents see only theirs
A separate parent sign-in that only ever shows that family's children.
Private photos and signatures
Student photos and signatures are kept private, never printed on invoices or receipts.
Receipts you can verify
A public check page confirms a receipt is genuine without showing the student's name.
Hosting and pricing

Every plan includes every feature. You pay for the size of your school.

Recommended

Hosted by SkoolMate

We run it for you at your school's own address, such as skoolmate.yourschool.edu.jm, with updates, daily off-site backups and support included.

For schools with their own IT

On your own hosting

A licence to run SkoolMate on hosting your school owns. We install it, and yearly support keeps it updated.

Pay yearly and get 2 months free

Starter up to 150 students

J$15,000per month
J$1,000 per student a year at 150 students
  • Every feature, all staff and parents
  • Email support, next school day

Standard up to 400 students

J$30,000per month
J$750 per student a year at 400 students
  • Every feature, all staff and parents
  • Email and phone support
  • A staff training session each school year

Plus up to 800 students

J$50,000per month
J$625 per student a year at 800 students
  • Every feature, all staff and parents
  • Priority support, same school day
  • Two training sessions each school year
One-time setup, every hosted schoolfrom J$100,000Your address and letterhead, fee structure, payment plans, staff accounts and first training.
On your own hostingfrom J$1,200,000 onceLicence and installation, plus optional yearly support and updates from J$240,000.

Prices in Jamaican dollars, before any applicable taxes. Over 800 students, or a group of schools: ask us for a quote.

What would collecting a little more be worth?

Use your own figure. 150,000 is only an example.
Fees you bill a yearJ$45,000,000
Extra collected a yearJ$900,000
SkoolMate Standard, paid yearlyJ$300,000

That is 3 times what SkoolMate costs.

Questions

What schools usually ask

Who owns our data?

Your school does. You can export it at any time, and if you leave we give you a full copy and then delete it from our servers.

Do parents need to install an app?

No. SkoolMate works in the browser on any phone, tablet or computer. Parents get an email invitation and choose their own password.

Can parents pay online?

Not yet. Payments are recorded by the bursary (cash, bank transfer, card, cheque or mobile money) and the parent gets an emailed receipt straight away.

Can teachers see school finances?

No. Teachers see their own classes, registers and report cards. Each role sees only what you allow it to.

What if a payment is entered by mistake?

It is voided with a reason, not deleted. The receipt is marked VOID, the balance and plan update, and the audit log shows who did it and when.

We use spreadsheets today. How do we start?

Setup covers your fee structure, payment plans, staff accounts and letterhead, and we help you bring in your students and families. Teachers can upload marks from an Excel template.

Can we use our own web address?

Yes. SkoolMate runs at an address on your school's domain, such as skoolmate.yourschool.edu.jm, with a security certificate.

See it with your own school in mind

Book a 30-minute demo

We'll walk through billing, a payment plan, a receipt, the class register and a report card, using a sample school.

[email protected]